Printable RFQ worksheet
Petroleum Equipment Private Label Sample Approval Checklist RFQ Worksheet
Use this worksheet to turn private-label sample approval research into a quote-ready inquiry before contacting the sourcing team.
Buyer and market
Product selection questions
- What should be checked before approving a private-label petroleum equipment sample?
- When should logo artwork, nameplate fields, manual language, and carton marks be frozen?
- Which photos prove the sample is ready for repeat orders or bulk production?
- How should no-logo approval differ from buyer-logo approval?
Quote-ready specification fields
- Public SKU or package scope, sample quantity, destination country, buyer role, approval owner, and target bulk-order timeline.
- Brand path, artwork file, logo placement, nameplate fields, rating label language, manual language, label language, carton marks, barcode/reseller label rules, and neutral packing needs.
- Sample approval evidence: product photos, run-test or function photos, nameplate photos, manual cover, carton mark, accessory count, spare-part pack, final packing photos, and approved change list.
Decision criteria
- Separate functional sample approval from brand approval: the equipment can work correctly while logo, nameplate, manual, or carton mark details still need revision.
- Freeze the approved brand path before repeat orders: no-logo, PetroVanex branding, buyer logo, or private-label program.
- Record approval photos for product body, nameplate, rating label, manual cover, carton mark, accessory labels, neutral packing, and final packed cargo.
QC and packing checks
- Compare sample photos against the RFQ before approving logo placement, nameplate fields, voltage label, language labels, and carton marks.
- Check functional evidence separately from brand evidence: meter reading, pump run, dispenser display, tank fittings, hose/nozzle connection, or accessory fit.
- Keep a repeat-order record so the next order uses the same public SKU, approved artwork, carton mark, manual language, packing photo standard, and substitute approval rule.
Export notes to confirm
- Do not treat sample approval as only a product photo. Brand artwork, nameplate, manual language, carton marks, and neutral packing can all change lead time if revised late.
- For no-logo samples, approve both the product body and packing photos to confirm no unwanted mark appears on cartons, crates, manuals, or accessories.
- For buyer-logo samples, request one final photo set before bulk release: product body, nameplate, label placement, manual cover, carton mark, accessory layout, neutral or branded packing, and final packed cargo.
Copy/paste RFQ brief
Product category: Private-label sample approval. Application: _____. Destination: _____. Quantity: _____. Required specs: _____. Certificates/documents: _____. Packing or labeling: _____. Timeline: _____. Please review product fit, quote package, QC checks, spare parts, and export readiness.
Public-safe sourcing rule
This worksheet captures buyer requirements only. Private channel records, cost workups, supplier identity, and evaluation notes stay inside the internal RFQ workflow.
Open the guided RFQ form with this product context.
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