Quote-ready RFQ template

Fuel tank package RFQ template

Farms, generator rooms, job sites, truck-mounted fueling, bundled transfer kits, portable tanks, and stationary depot storage.

10 RFQ fields 3 risk flags 2 QC focus items

Quote gate

Do not quote until capacity, material, wall or containment design, pump package, fittings, fuel type, unloading plan, packing dimensions, and compliance expectations are confirmed.

Buyer use case

Farms, generator rooms, job sites, truck-mounted fueling, bundled transfer kits, portable tanks, and stationary depot storage.

Escalate before quoting

Buyer only says 'diesel tank' without capacity, material, site use, or package scope.
Bunded or stationary requirement is requested without local containment or approval expectations.
Truck, farm, or generator use is mentioned without mounting, pump, fittings, or accessory package details.

RFQ release rule

Do not promise firm pricing, lead time, compliance, freight, or packing until every required technical field is confirmed.

Required RFQ technical fields

Buyer and market

Destination country and import channel Confirm country, port, buyer type, and whether the buyer imports directly or through an agent.
Examples: Kenya / Mombasa / reseller; Philippines / Manila / project owner
Quote risk: Missing destination blocks certificate, packing mark, voltage, and freight assumptions.

Application

Fuel or liquid media Capture diesel, gasoline, kerosene, AdBlue/urea, oil, or mixed product use.
Examples: Diesel only; Gasoline and diesel; AdBlue DEF
Quote risk: Wrong media can lead to seal, hose, meter, and explosion-proof selection errors.

Configuration

Tank capacity, material, and installation use Confirm liters, steel or plastic construction, stationary or mobile use, and indoor/outdoor environment.
Examples: 1000L steel diesel tank; 450L portable tank; Truck-mounted tank
Quote risk: Tank size, wall thickness, coating, frame, and shipping method depend on this field.
Pump, meter, hose, nozzle, and filter package Clarify whether the tank ships empty as a bare tank or with transfer pump, meter, hose, nozzle, filter, and cabinet.
Examples: Tank only; Tank + 12V pump kit; Tank + AC dispenser package
Quote risk: A bare-tank quote is not comparable with a complete fueling package.
Ports, fittings, gauge, vent, and drain layout Capture inlet, outlet, drain, vent, gauge, manhole, lifting point, and mounting requirements.
Examples: 2 inch fill port; Level gauge and drain valve; Forklift pockets
Quote risk: Wrong port placement or missing fittings creates site modification work.

Compliance

Branding, manual language, and label language Ask whether OEM logo, private label, local language manual, or rating label is required.
Examples: English manual; Spanish labels; OEM logo on pump housing
Quote risk: Late artwork changes delay packing and final inspection.
Wall design, containment, and safety accessories Ask whether single-wall, double-wall, bunded, vented, lockable, grounding, or spill-control features are needed.
Examples: Bunded diesel tank; Vented generator tank; Lockable site tank
Quote risk: Containment and venting requirements can change design, cost, and import review.

Commercial

Quantity, trial order, and timeline Ask for order quantity, sample need, expected ship date, and repeat-order potential.
Examples: 2 sets first order, 20 sets/year; 1 sample kit urgent
Quote risk: Factories may quote the wrong MOQ, lead time, or tooling charge without order scope.
Incoterm and delivery point Confirm EXW, FOB, CIF, CFR, DAP, destination port, and freight quote requirement.
Examples: FOB Ningbo; CIF Tema; DAP warehouse quote needed
Quote risk: Price comparison is unreliable if inland freight, sea freight, or duty scope is unclear.
Loading, unloading, and packing dimensions Confirm container loading, pallet/crate need, forklift or crane access, maximum arrival dimensions, and site unloading method.
Examples: Fit 20GP container; Forklift unloading; Need wooden crate
Quote risk: Freight and destination handling are unreliable without dimension and unloading constraints.

Packing focus

Confirm export packing method Choose carton, pallet, plywood case, steel frame, or container bracing based on product weight and destination handling.
Anti-rust and moisture protection Protect metal surfaces, threaded ports, electronics, and printed manuals for long sea freight.
Shipping marks and carton labels Apply buyer mark, model, quantity, gross/net weight, country of origin, fragile/up marks, and serial label where needed.
Protect fittings, outlets, gauges, and pump accessories Cap ports, protect gauges and cabinets, bag accessories, and brace pump packages so they do not load against the tank shell.
Confirm loading, fastening, and arrival dimensions Record crate, pallet, skid, or container bracing method and match final dimensions to the buyer's unloading limits.

Quality focus

Leak, valve, fitting, and coating inspection Check welds, seams, ports, valves, caps, coating, labels, and drain points before packing.
Accessory completeness and pump run test Verify pump, meter, hose, nozzle, filter, cable, gauge, cap, and manual, then run-test the pump package when ordered.

Export documents

Proforma invoice or sales contract Match buyer name, product model, specification, quantity, Incoterm, payment term, lead time, and warranty scope.
Commercial invoice Use the same product description, HS code note, currency, value, shipper, consignee, and Incoterm as booking documents.
Packing list Record carton/crate count, gross weight, net weight, dimensions, marks, and accessory boxes.
Bill of lading, airway bill, or truck waybill Check consignee, notify party, port, container number, seal number, and shipping marks before release.
Certificate of origin when requested Confirm whether the buyer needs ordinary COO, chamber certificate, or trade-agreement form before shipment.
Factory test report and inspection record Attach calibration, pressure/leak, electrical, or run-test report according to product type.
Manual, warranty card, and maintenance guide Provide English manual by default and local-language files when ordered.
Certificate pack for CE, metrology, or explosion-proof claims Only include certificates that match the ordered model, voltage, and configuration; flag gaps before order confirmation.

After-sales spares

Warranty boundary and claim evidence State warranty months, excluded consumables, required photos/videos, serial number, and response path.
Wear-part list and recommended order quantity Prepare part number, English name, photo, usage position, and suggested quantity for one year of maintenance.
Installation and commissioning support path Confirm whether support is by manual, video call, factory video, remote engineer, or local partner.
Tank package service kit Recommended kit: valve and fitting kit, cap and seal set, pump service kit, hose/nozzle/filter set, gauge parts, and clamps.

Private sourcing boundary

This RFQ template collects public technical requirements only. Factory identity, cost negotiation, supplier evaluation, and channel evidence remain inside the private operating workflow.

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