Quote-ready RFQ template
Mobile fuel station RFQ template
Remote construction, mining, farms, island fueling, and small-site retail needing tank, pump, and dispenser integration.
Quote gate
Do not quote until tank capacity, compartment plan, pump/dispenser layout, power source, and local approval path are clear.
Buyer use case
Remote construction, mining, farms, island fueling, and small-site retail needing tank, pump, and dispenser integration.
Escalate before quoting
- Buyer treats a mobile station as a simple tank quote and ignores local fire or fuel-storage rules.
- Capacity is requested without confirming container loading and unloading method.
- Gasoline storage is requested but explosion-proof and venting requirements are absent.
RFQ release rule
Do not promise firm pricing, lead time, compliance, freight, or packing until every required technical field is confirmed.
Required RFQ technical fields
Buyer and market
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Destination country and import channel
Confirm country, port, buyer type, and whether the buyer imports directly or through an agent.
Examples: Kenya / Mombasa / reseller; Philippines / Manila / project owner
Quote risk: Missing destination blocks certificate, packing mark, voltage, and freight assumptions.
Application
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Fuel or liquid media
Capture diesel, gasoline, kerosene, AdBlue/urea, oil, or mixed product use.
Examples: Diesel only; Gasoline and diesel; AdBlue DEF
Quote risk: Wrong media can lead to seal, hose, meter, and explosion-proof selection errors.
Configuration
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Tank capacity and compartment count
Confirm total liters, number of compartments, and whether diesel/gasoline are stored separately.
Examples: 3000L single compartment; 6000L split diesel/gasoline
Quote risk: Tank material, baffles, valves, and container layout depend on this. -
Integrated pump, dispenser, hose, and nozzle layout
Confirm number of fueling points, flow rate, meter type, hose length, and whether retail display is needed.
Examples: 1 diesel dispenser, 60 L/min; 2 hose outlets with mechanical meter
Quote risk: Skid layout and electrical cabinet change if the fueling interface is unclear.
Electrical
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Power source and site conditions
Capture grid voltage, generator use, solar support, outdoor temperature, and dust/corrosion environment.
Examples: 220V 50Hz grid; Generator power on mine site; Solar-ready request
Quote risk: Motor, wiring, enclosure, and backup power assumptions can fail on site.
Compliance
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Branding, manual language, and label language
Ask whether OEM logo, private label, local language manual, or rating label is required.
Examples: English manual; Spanish labels; OEM logo on pump housing
Quote risk: Late artwork changes delay packing and final inspection. -
Tank design and safety requirements
Ask about single-wall or double-wall tank, bunding, venting, grounding, fire protection, and local approval documents.
Examples: Double-wall tank; Grounding reel required; Fire extinguisher box required
Quote risk: Safety design is the largest cost and import-approval variable for mobile stations.
Commercial
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Quantity, trial order, and timeline
Ask for order quantity, sample need, expected ship date, and repeat-order potential.
Examples: 2 sets first order, 20 sets/year; 1 sample kit urgent
Quote risk: Factories may quote the wrong MOQ, lead time, or tooling charge without order scope. -
Incoterm and delivery point
Confirm EXW, FOB, CIF, CFR, DAP, destination port, and freight quote requirement.
Examples: FOB Ningbo; CIF Tema; DAP warehouse quote needed
Quote risk: Price comparison is unreliable if inland freight, sea freight, or duty scope is unclear. -
Shipping size and unloading constraints
Confirm container loading preference, forklift/crane access, and maximum arrival dimensions.
Examples: Fit 20GP container; Crane available at site; Need assembled skid
Quote risk: Over-dimension cargo changes freight cost and destination handling risk.
Packing focus
- Confirm export packing method Choose carton, pallet, plywood case, steel frame, or container bracing based on product weight and destination handling.
- Anti-rust and moisture protection Protect metal surfaces, threaded ports, electronics, and printed manuals for long sea freight.
- Shipping marks and carton labels Apply buyer mark, model, quantity, gross/net weight, country of origin, fragile/up marks, and serial label where needed.
- Secure tank internals, valves, dispenser, and hose assemblies Lock moving parts, cap all ports, protect the dispenser cabinet, and brace the tank or skid for sea transport.
- Review empty-tank shipping marks and destination label needs Confirm the station ships clean and empty, then apply non-dangerous cargo statement and buyer-required marks where applicable.
Quality focus
- Tank leak, valve, and pipe pressure test Inspect welds, fittings, valves, vents, manhole cover, and pipeline sealing before paint and before shipment.
- Integrated fueling system dry run Test dispenser, pump, meter, emergency stop, grounding point, lighting, and cabinet access as a complete system.
Export documents
- Proforma invoice or sales contract Match buyer name, product model, specification, quantity, Incoterm, payment term, lead time, and warranty scope.
- Commercial invoice Use the same product description, HS code note, currency, value, shipper, consignee, and Incoterm as booking documents.
- Packing list Record carton/crate count, gross weight, net weight, dimensions, marks, and accessory boxes.
- Bill of lading, airway bill, or truck waybill Check consignee, notify party, port, container number, seal number, and shipping marks before release.
- Certificate of origin when requested Confirm whether the buyer needs ordinary COO, chamber certificate, or trade-agreement form before shipment.
- Factory test report and inspection record Attach calibration, pressure/leak, electrical, or run-test report according to product type.
- Manual, warranty card, and maintenance guide Provide English manual by default and local-language files when ordered.
- Certificate pack for CE, metrology, or explosion-proof claims Only include certificates that match the ordered model, voltage, and configuration; flag gaps before order confirmation.
After-sales spares
- Warranty boundary and claim evidence State warranty months, excluded consumables, required photos/videos, serial number, and response path.
- Wear-part list and recommended order quantity Prepare part number, English name, photo, usage position, and suggested quantity for one year of maintenance.
- Installation and commissioning support path Confirm whether support is by manual, video call, factory video, remote engineer, or local partner.
- Remote-site maintenance kit Recommended kit: filter elements, hose/nozzle seals, pump vane kit, valve gaskets, level gauge parts, fuses, and emergency stop switch.
Private sourcing boundary
This RFQ template collects public technical requirements only. Factory identity, cost negotiation, supplier evaluation, and channel evidence remain inside the private operating workflow.
Send this RFQ template into the inquiry workflow
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